Tuesday, 09 February 2016 03:12

2-8-2016 Meeting Minutes

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Chaires-Capitola Little League, Inc.
Unapproved Meeting Minutes

Meeting Date:2-8-2016
Meeting Time:7:00 PM at Chaires Community Center
  1. Determine if there is a quorum present (Erin C.)
      Quarum Present
    • Keith Wemm
    • Chad Pursell
    • Mike Conway
    • Erin Cuzzort
    • Craig Smith
    • Daniel Jeffers
    • Mike Glantz
  2. Call meeting to order (Erin C.)
  3. Approval of minutes from 11-16-2015 meeting (Erin C.)
    • Approved
  4. Approval of minutes from 1-11-2016 meeting (Erin C.)
    • Approved
  5. Officer Reports (Erin C.)
    • President (Erin C.)
      • Batting cages- Still looking into it - There was a discussion how to protect cages. Kids are climing up the netting and damaging it. Discussion of placement of other batting cage, possibly on lower field on third base line.
      • Senior division- 4 teams, Chaires, 2 NW/ft Braden Miccosukee - March 6 opening day
      • Softball- There will be 2 district wide 9-12 year old softball teams. Chaires is contributing one player.
    • Vice President (Craig S.)
      • DOR sales tax paid.We will start paying quartly sales tax because of the amount of revenue we collect.
    • Treasurer (Mike C.)
      • Approximently $44,000 in bank at this time. delinquant tax returns submitted for 2013 and 2014. Farmers & Merchants Bank has provided banking information for other years banking history and we will contact Capital City Bank to get remainder of past records so we can submit other past delinquant taxes. We will be able to appeal for 501c3 status once other delinquent tax forms are submitted.
    • Secretary (Keith W.)
  6. Registration Updates
  7. Sponsorship Updates
    • Proposed PowerMill Baseball Clinic
      • PowerMill would like to conduct a baseball clinic on February 20 from 5-9. They would invite players ages 8-12 to come out and do pitching, batting, fielding and catching drills. They would provide instructors. Each child would be required to pay $10. There was a discussion and the board agreed to move forward. Erin is contacting county to clear it with them.
  8. Schedules
    • Schedules will be released ASAP - The following is a breakdown of games
      1. TeeBall- 10 games each team needs to travel 1 time
      2. Machine Pitch- 16 games first two weeks only sat each team will travel to Miccosukee
      3. Minors 16 games with 2 Interleague per team on Friday nights
      4. Majors 20 games. Interleague 2 each team
  9. Opening Day
    • Photos start at 2:00
    • Start TeeBall game at 2:15
    • Ceremony at 3:30
    • machine pitch 4
  10. Background Checks
  11. Equipment Updates
    • Get L screen and catchers net for bottom field
  12. Park Updates
  13. Schedule Next Meeting (Erin C.)
  14. Adjourn Meeting (Erin C.)
Monday, 11 January 2016 00:27

1-11-2016 Minutes

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Chaires-Capitola Little League, Inc.
Approved Meeting Minutes

Meeting Date:1-11-2016
Meeting Minutes:6:30 PM at Chaires Community Center
  1. Determine if there is a quorum present (Erin C.)
    • Kevin Corrati
    • Chris Mantzanas
    • Daniel Jeffers
    • Danny O'Donnell
    • Erin Cuzzort
    • Craig Smith
    • Mike Glantz
    • Jenna Harper
    • Katherine Fleming
    • Mike Conway
    • Keith Wemm
  2. Call meeting to order (Erin C.)
  3. Approve Minutes from 11/16/2015 meeting
    • No minutes from 11/16 were available for approval.
  4. Approval of minutes from 1-11-2015 meeting (Erin C.)
  5. Officer Reports (Erin C.)
    • President (Erin C.)
    • Vice President (Craig S.)
    • Treasurer (Mike C.)
    • Secretary (Keith W.)
  6. Registration #s per division and determination of number of teams
    • Registration numbers were discussed and the following team caps were established.
      • TeeBall - 78 players - 6 teams
      • Machine Pitch - 72 - 7 teams
      • Minors Baseball - 87 - 8 teams
      • Majors Baseball - 44 - 4 teams
  7. Coaches discussion, approval/voting/selection

    TeeBall

    • Taylor Beech
    • Jeff Cornish
    • Kevin Corradi
    • Mike Glantz
    • John Wiley
    • Jason Zaborske

    Machine Pitch

    • Russ Clark
    • Ross Decker
    • Bill Garber
    • Elkahn Gray
    • Allan Malone
    • Joey Matthews

    Minor Baseball

    • Anthony Allbaugh
    • Peter Fisher
    • David Gregg
    • Daniel Jeffers
    • C. Mantzanas
    • Chad Pursell
    • Billy Strickland
    • Keith Wemm

    Major Baseball

    • John Bentley
    • Mike Glantz
    • Danny O’Donnell
    • Eric Shugart
  8. Evaluation planning
  9. Coaches training planning
  10. Schedule Next Meeting (Erin C.)
    • Next meeting will take place 2/7/2016 at 6:30
  11. Adjourn Meeting (Erin C.)
Monday, 16 November 2015 00:05

11-16-2015 Minutes

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Chaires-Capitola Little League, Inc.
Approved Meeting Minutes

Meeting Date:11-16-2015
Meeting Time:7:00 PM at Chaires Community Center
  1. Determine if there is a quorum present (Erin C.)
    • Quorum Present
  2. Call meeting to order (Erin C.)
  3. Approval of minutes from 10-28-2015 meeting (Erin C.)
    • Minutes Approved
  4. Officer Reports (Erin C.)
    • President (Erin C.)
    • Vice President (Craig S.)
    • Treasurer (Mike C.)
    • Secretary (Keith W.)
  5. Senior Division Update
    • Erin met with D20 and league presidents. Moving forward with division. There is discussion of who will do concessions and who will benefit from it.
  6. Discussion on whether coaches should have to wait until after the draft to select their assistant coach
    • Decided to continue to have option of one manager and one assistnat coach pair and form team together.
  7. Selection of Coaches
    • Require manager and first assistant to attend coaches clinic on 1/30 that will be combined with a saftey clinic and possible panel discussion. Emphasize fun and positive expierience at the park.
  8. New Business
    • None
  9. Schedule Next Meeting (Erin C.)
    • Scheduled for 12/4/2015
  10. Adjourn Meeting (Erin C.)
Wednesday, 28 October 2015 11:40

10-28-2014 Minutes

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Chaires-Capitola Little League, Inc.
Approved Meeting Minutes

Meeting Date: 10-28-2015
Meeting Time: 7:00 PM at Chaires Community Center

  1. Determine if there is a quorum present (Erin C.)
    • Mike Conway
    • Kevin Corradi
    • Erin Cuzzort
    • Katherine Fleming
    • Mike Glantz
    • Jenna Harper
    • Daniel Jeffers
    • Chris Mantzanas
    • Chad Pursell
    • Keith Wemm
  2. Call meeting to order (Erin C.)
  3. Approval of minutes from 9-30-2015 meeting (Erin C.) - approved
  4. Officer Reports
    • President
      • Fall ball - Going well
      • Batting cage - Trying to get specifics from county
      • Teen division - Meeting with Gary November 4
      • Finances - Documents have been turned over to Sheriff. They are reviewing the information we gave them.
      • Still working to get FMB bank records to be able to resolve IRS issues.
    • Treasurer
      • Tony is working on 2012-13 IRS returns
      • Met with Tony regarding reporting to the board
      • Decided how PL will look moving forward
      • Establish a $7000 reserve fund for the organization
    • Secretary
      • Square EMV compliance
    • Saftey Officer
      • Injury form in concession stand - email to coaches
    • Fundraising Committee
      • Committe met and devloped plan for raising $25,000 for the 2015-2016 year.
      • Discussed possiblility of an academic incentive program for players
      • Discussed $100 sponsorship level
      • Discussed sponsor liason program
  5. Fall Ball Wrap-up
    • Concerns about combining majors and minors - review policy if we are confronted with that issue in Fall 2016.
  6. Rules Discussion/Survey
    • Send survey to the coaches from Fall and Spring about concerns that need to be addressed
    • Catcher courtesy runner
    • Limit pitcher warm up to one minute. section 8.03
    • Bull pen warm up - Pitcher warm up is allowed during games in bull pen as long as catcher has mask and cup
    • Put some no smoking signs around fields
    • Game time leangth - we will work to speed up the pace of game to be able to get more playing time in
    • 5 run rule. Keep same as it is now
  7. Spring Timeline
    • Discussed and approved. Will be distributed to public in coming days.
  8. Junior Division Baseball
    • District Meeting November 4 to organize
  9. Other/New Business
    • Umpire issues - Discussion to remove umpire from field ump duties against particular teams. Vote failed. Resolution to concerns reached.
  10. Adjourn Meeting (Erin C.)
Wednesday, 30 September 2015 02:33

9-30-2015 Meeting Minutes

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Chaires-Capitola Little League, Inc. Meeting Agenda
Meeting Date:9-30-2015
Meeting Time:7:00 PM at Chaires Community Center

APPROVED MEETING MINUTES:

  1. Determine if there is a quorum present (Erin C.)
  2. Call meeting to order (Erin C.)
  3. Approval of minutes from 8-31-2015 meeting (Erin C.) APPROVED
  4. 2015-16 Board Assignments
  5. Discussion with Dean Richards about bleecher canopies (invited) - Hold off on canopies, get new batting cage, playground is still on way, improvements to home plates on all the fields in off season
  6. Umpires - Increase amount paid to non-volunteer umpires - $40 uncertified - $50 certified
  7. Fundraising - Update on 2015-16 fundaising - we have $1450 in sponsorships, including 3 team and one banner sponsorship.
  8. Big Baseball - Exploratory Committee formed - Craig Smith, Keith Wemm, Mike Glantz and Erin Cuzzort
  9. Saftey - Brief on parent concerns regardign combination of Minors and Majors this Fall. Coaches will keep an open dialogue during games and be flexable to optimize saftey.
  10. Schedule Next Meeting (Erin C.) Erin is looking at dates in October.
  11. Adjourn Meeting (Erin C.)
Monday, 31 August 2015 01:32

8-31-2015 Minutes

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Chaires-Capitola Little League, Inc.

Unaaproved Minutes from August 31, 2015 Meeting

Determine if there is a quorum present (Erin C.)

  • Mike Conway
  • Mike Glantz
  • Danny O’Donnel
  • Erin Cuzzort
  • Chad Pursell
  • Daniel Jeffers
  • Craig Smith
  • Keith Wemm
Quorum Present

Minutes from 7-15-2015 Meeting Approved

Finance

  • Resonable cause letter to go to IRS to try to get relief from the $14,000 tax and fee penalty
  • FMB willing to give records at a rate of $25 per hour.
  • Need to file 990s for 2013-14. Craig and Mike will contact Accountant and submit information to get that taken care of
  • Craig clarified that our charter is still valid as we work to resolve the 501c3 status with IRS

Fall Ball

  • Combine Majors and Minors into one Baseball Division
  • Send email to Majors letting them know that the leagues are going to be combined

Evaluations

  • Follow same process that we used in the Spring

Uniforms

  • Move forward with purchase of uniforms

Draft

  • will take place on September 14. MP at 6 and Baseball Division at 7

Equipment Clean Up

  • Sunday September 13 at 4:00

Coaches

  • Baseball Division
    1. David Gregg
    2. Peter Fisher
    3. Chad Pursell
    4. John Bentley
    5. Mike Glantz
  • Machine Pitch
    1. Joey Matthews
    2. Allan Malone
    3. Russ Clark

Member Meeting

  • email the members asking to see if anyone would like to be placed on the ballot
  • All current members except Adam Cowhey are returning. We are still confirming with Chris Mantzanas

Next Meeting will September 10, 2015 at 6:30.

Wednesday, 15 July 2015 20:19

7-15-2015 Minutes

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Chaires-Capitola Little League, Inc.

Approved Minutes from July 15, 2015 Meeting

Determine if there is a quorum present (Erin C.)

  • Keith Wemm
  • Craig Smith
  • Adam Cowhey
  • Danny O’Donnel
  • Erin Cuzzort
  • Chad Pursell
Quorum Present

Sponsorship

  • Eliminate the 2X6 banner sponsorship for 2015-2016

Fall Ball

  • August 1 registration opens
  • Onsite registrations on 8-8, 8-15, 8-22
  • Evaluations on September 8-9
  • Draft on September 14
  • Practice starts on September 15
  • Games start on September 28
  • No TeeBall
  • $50 for division fees

All Stars

  • Formalize rule that if you do not play in your league age designated division during the regular season, you cannot play in that division in All Stars

Finance

  • FMB wantes to charge from statements for past year's filings
  • Discussion about sending letter to IRS to get them to remove interest in penalties stating that that informaion is unknow because of the criminal activity at Chaires

Canopies

  • Agreed to move forward with the project. We will reach out to Chuck Urban to see if he can attend our next board meeting to discuss the plan for fundraising for the $7500 that will be the leagues contribution

Rules Review

  • Craig Smith will head up a rules review

Next Meeting will Monday, August 31.

Wednesday, 29 April 2015 15:57

4-26-2015 Minutes

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Chaires-Capitola Little League, Inc.

Unaaproved Minutes from April 26, 2015 Meeting

Determine if there is a quorum present (Erin C.)

  • Keith Wemm
  • Craig Smith
  • Adam Cowhey
  • Mike Conway
  • Danny O’Donnel
  • Erin Cuzzort
  • Chad Pursell
Quorum Present

Briefing on County Projects from Leigh Davis, Director of County Parks and Rec

  • Playground outside Dreams outfield
  • 60-90 field in 2017
  • Canopies

Finance

  • District Bill - Still waiting to get information about how this money is being used before we pay it.
  • League currently has $18,000 in the bank
  • We expect to have bill from CPA and still have the IRS penalties hanging over our heads.

Canopies

  • Agreed to move forward with the project. We will reach out to Chuck Urban to see if he can attend our next board meeting to discuss the plan for fundraising for the $7500 that will be the leagues contribution

Majors Yankees Team Meeting

  • Held a meeting with 7 of the team’s parents to discuss concerns.

League Tournaments

  • Tournaments for Machine Pitch and Minors will be held during the last week of May
  • We will use the first week of June as a back up in case rain outs prevent teams from reaching minimum game completions to qualifying for All Stars.
  • League will be providing medals to tournament winners and runner ups. No other trophies will be awarded by the league this season
  • Tournaments will be single elimination

All Stars

  • All parents will have an opportunity to submit their players for All Star consideration
  • Team managers will meet to discuss players
  • Team Managers will rank the players based on their understanding of each players abilities
  • Votes will be tallied and the players with the most votes will be put on the team
  • All Star teams may include up to 14 players and we hope to have two teams in both the machine pitch and the minors divisions.
  • For the last two players on the All-Star teams, the All-Star manager would discuss with the other managers his thoughts on who the two should be and there would be a vote.
  • Discussion on how All Star Manager would be appointed was held but no final decision was made.
  • We will send a notice to parents on May 1 directing them to register for the All Star season.
  • We will review all residency and age information.
  • If their child is selected for All Stars, the parents will be required to pay an All Star fee to the league, which has not yet been set. They will also be required to purchase pants, belt and socks.
  • We are still waiting for response from Gentry about scheduling and who will get tournaments this season.

Next Meeting will Sunday, May 10.

Thursday, 12 March 2015 02:46

3-12-2015 Minutes

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Chaires-Capitola Little League, Inc.

Unaaproved Minutes from March 12, 2015 Meeting

  1. Determine if there is a quorum present (Erin C.)
      Quorum Present
    • Adam Cowhey
    • Danny O'Donnell
    • Chris Mantzanas
    • Erin Cuzzort
    • Michael Glantz
    • Michael Conway
    • Daniel Jeffers
    • Craig Smith
  2. Meeting called to order at 7:00 PM (Erin C.)
  3. Approval of minutes from 2/2/2015 meeting (Erin C.)- Minutes approved by unanimous vote
  4. Discussion Items
    • Player Pool - Minors Player Pool
      • No pitchers and no catchers
      • pool player plays outfield and bats last in the lineup
      • Onus on coach to let player rep know 24 hours before game
      • Coach will contact player rep directly
      • List remains in order and is managed by minors’ player rRep, who is now Danny O’Donnell
      • We will create a sign up genius for the player pool and require a cell phone number so player rep can communicate via text.
    • Local League Rules - TeeBall
      • Games last 2 innings
      • Every player hits every inning
      • The last batter is a home run
      • There is no limit to the number of outs in an inning but players can get out at base and when they do, they must return to the dugout.
      • 5 players in the infield. pitcher, first, second, third and short. All other players must be in the outfield grass.
      • No barrel bats are allowed.
      • Teams must clean out dugouts after each game
      • No score will be kept for TeeBall games
      • If there is a dispute during the game that cannot be worked out during the game, continue play, make clear that you will protest and then contact player rep after game.
      Machine Pitch
      • All games will be played with one of the new Chaires machines
      • Machine speed must be sent to 4 for games
      • Length of games: Each game will be 5 complete innings or 90 minutes long, whichever comes first.
      • A new inning cannot be started after 90 minutes; but a game can not last longer than 1 hour and 45 minutes.
      • If the visiting team is up to bat when the game reaches the 1 hour and 45 minute mark, the score reverts back to the last complete inning and the game is over.
      • The game time will start when the first pitch is thrown
      • If there is an overthrow at first base, base runners can advance one base at their own risk.
      • The first four innings of each game are capped at 5 runs. The fifth inning has unlimited runs.
      • There is a 10 run rule after the completion of 3 1/2 innings if home team is winning by 10 or more runs, the game is over. If the visiting team is winning by 10 or more runs after 4 innings, the game ends
      • Home team is in charge of chalking, scorebook, setting up the machine and providing balls.
      • An infielder can only play the infield for two consecutive innings. Positions may alternate between outfield and infield every inning. We strongly suggest a regular rotation that gives all players an opportunity to play both infield and outfield, taking into consideration skill level and safety concerns. Here is a rotation example:
        • Players are divided into 3 groups of 4. 1st inning group 1 plays the infield( 1st, 2nd,ss,3rd). Group 2 plays the outfield and group 3 plays pitcher and catcher with 2 kids on the bench. 2nd inning group 1 moves to outfield, group 2 to pitcher and catcher and group 3 to the infield. Each inning the coach should rotate the groups.
      • Each batter will get five hittable pitches.
      • When there is a bad pitch and the batter does not swing, the coach manning the machine raises his hand and calls no pitch. If the batter swings at the bad pitch the play will continue using normal baseball rules.
      • If there is a dispute, the coach who is running the machine is the umpire for that half inning and they make the out calls.
      • If there is a dispute during the game that cannot be worked out during the game, continue play, make clear that you will protest and then contact player rep after game.
      Minors
      • Games will be played using a continuous batting order.
      • There will be unlimited substitutions, except for pitchers, as long as each player gets 6 consecutive outs in the field
      • If a player plays 4 defensive innings at catcher, that player cannot pitch.
      • Length of games: Games will last 6 innings or 1 hour and 45 minutes and they will have a drop dead time of 2 hours.
      • The first 4 innings of each game are capped at 5 runs. There are unlimited runs in the 5th and 6th innings
      • The pitcher is done pitching once they are removed from the mound during the game.
      • Male catchers must wear a protective supporter and cup at all times.
      • The home team is responsible for chalking the field, setting up the scorer’s box, turning on the score board, assigning an adult to operate the score board, keeping the game scorebook and getting 3 game balls from the concession stand and giving them to the umpire.
      • The visiting team is responsible for getting the pitch count form from the concession stand, maintaining the pitch count and turning it back to the concession stand at the end of the game.
      • If there is a dispute during the game that cannot be worked out during the game, continue play, make clear that you will protest and then contact player rep after game.
  5. Schedule Next Meeting (Erin C.) - Next meeting will be March 26, 2015 at 7:00 at the Chaires Community Center.
  6. Adjourn Meeting (Erin C.)
Wednesday, 25 February 2015 02:46

2-25-2015 Minutes

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Chaires-Capitola Little League, Inc.

Unaaproved Minutes from February 25, 2015 Meeting

  1. Determine if there is a quorum present (Erin C.)
      Quorum Present
    • Keith Wemm
    • Adam Cowhey
    • Danny O'Donnell
    • Chris Mantzanas
    • Erin Cuzzort
    • Michael Glantz
    • Michael Conway
    • Daniel Jeffers
    • Craig Smith
  2. Meeting called to order at 7:08 PM (Erin C.)
  3. Approval of minutes from 2/2/2015 meeting (Erin C.)- Minutes approved by unanimous vote
  4. Officer Reports
    1. Presidents Report
      Outstanding Elite SPorting Goods bill - This bill was not paid by last year's Board of Directors. The board agreed to pay the $1600 form last year's All Star equipment.
      Softball rubber will be removed from the lower field
      Discussion of use of Chaires Elementary School fields and securety
      Discussion of parent shirts
    2. Vice Presidents Report
      2007-2008 Tax forms are ready to send to IRS.
      2010-2012 Bank statements - Still trying to get from FMB
      Agreed to send past board a letter to ask for additional information on some of the undocumented transactions
    3. Treasurer
      Review of 2014-2015 Budget (attached)
      Discussin of added sponsorship recognition for those who gave $1000 (Home Run Level) and $5000 (Grand Slam Level) in sponsorship money
      Agreed to send past board a letter to ask for additional information on some of the undocumented transactions
    4. Secretary
      Discssion of Game Changer and setting league up so there is a central point of information about scores, stats and results
      Discussion of Buffalo Wild Wings Share Night on March 28
      Agreed to send past board a letter to ask for additional information on some of the undocumented transactions
  5. Discussion Items
    • Opening Day - Machine Pitch, Tee Ball and Majors will play. We will structure opening day like last year's event.
    • Concession - Working with vendors on supplies. Set up sgn up genius. A board member will cover the stand each night. Each team will supply volunteers three nights out of the season.
  6. Schedule Next Meeting (Erin C.) - Next meeting will be March 12, 2015 at 7:00 at the Chaires Community Center.
  7. Adjourn Meeting (Erin C.)
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